Job Description
Join our dynamic team at Oakland Business Solutions as an Office Assistant and become the backbone of our thriving operations. We're seeking a detail-oriented professional to manage daily administrative functions in our fast-paced downtown Oakland office. This full-time role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. If you're passionate about streamlining workflows and supporting business success, apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive staff
- Handle incoming communications via phone, email, and in-person inquiries
- Coordinate office supplies inventory and procurement processes
- Prepare and distribute professional correspondence and documents
- Maintain digital and physical filing systems with meticulous organization
- Assist with onboarding new employees and office orientation
- Support event planning and meeting coordination logistics
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Associate's degree or relevant certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Proactive problem-solving approach with attention to detail