Job Description
Join our dynamic team at Crescent City Solutions as a Full-Time Office Assistant and become the backbone of our thriving operations. We're seeking a highly organized and detail-oriented professional to manage daily administrative functions in our vibrant downtown New Orleans office. This role offers competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking company that values employee development and community engagement.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism and efficiency
- Coordinate complex calendars, schedule meetings, and arrange travel logistics for executive team
- Maintain organized digital and physical filing systems for contracts, reports, and confidential documents
- Process accounts payable/receivable and assist with monthly expense report reconciliation
- Order and maintain office supplies, equipment, and ensure optimal workplace functionality
- Support HR functions including onboarding, benefits administration, and employee records management
- Collaborate with department heads to implement process improvements and workflow optimizations
Qualifications
- Associate's degree or equivalent administrative experience required; Bachelor's preferred
- Minimum 3 years of progressive office administration or executive support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with polished professional demeanor
- Experience with office management software (e.g., QuickBooks, Asana, or similar)
- Ability to maintain confidentiality and handle sensitive information with discretion