Job Description
Join our dynamic team at Phoenix Innovations Group as an Office Assistant! We're seeking a highly organized professional to support daily operations in our fast-growing downtown Phoenix office. This role offers growth opportunities, competitive benefits, and a collaborative environment where your administrative expertise will directly impact our success. If you're a detail-oriented multitasker with a passion for efficiency, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for leadership team
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process expense reports, invoices, and purchase orders with financial accuracy
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new hires including equipment setup
- Assist with event planning and meeting logistics for company initiatives
Qualifications
- Minimum 2 years administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with office equipment (printers, scanners, copiers)
- Knowledge of basic bookkeeping principles preferred
- High school diploma or equivalent; associate's degree a plus