Job Description
Join our dynamic team in San Jose's thriving tech hub as an Office Assistant! We're seeking a proactive professional to support daily operations with exceptional organizational skills. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your contributions make a direct impact. Ideal for candidates ready to hit the ground running in a fast-paced setting.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Maintain office supplies inventory and coordinate procurement processes
- Prepare and distribute confidential documents, reports, and presentations
- Support onboarding processes for new hires and coordinate training sessions
- Assist with event planning and logistics for company functions
- Perform data entry and maintain digital filing systems
- Act as primary point of contact for visitors and internal staff inquiries
Qualifications
- Minimum 2 years administrative support experience in professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Discretion handling sensitive information and confidential documents
- Associates degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)