Job Description
Join our dynamic team at Premier Business Solutions as a Flexible Hours Office Assistant in Austin, TX! We're seeking a highly organized professional to provide exceptional administrative support while enjoying a work schedule that adapts to your life. This is a fantastic opportunity for individuals seeking work-life balance without compromising career growth in a thriving tech hub.
Our ideal candidate thrives in fast-paced environments, values precision, and takes pride in keeping operations running smoothly. You'll be the backbone of our daily operations, ensuring our office functions like clockwork while working 25-30 hours per week with customizable scheduling.
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism and efficiency
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and financial documentation using QuickBooks
- Order and maintain office supplies inventory across multiple departments
- Support onboarding processes by preparing new hire packets and workspace setups
- Act as first point of contact for visitors and resolve routine administrative inquiries
Qualifications
- Minimum 2 years administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks in deadline-driven environments
- Experience with calendar management and scheduling tools (Calendly preferred)
- High school diploma or equivalent; associate's degree preferred
- Flexibility to work between 8 AM-6 PM with core hours (10 AM-3 PM)