Job Description
Join our dynamic team at InnovateHR Solutions as a Flexible Hours Office Assistant! We're seeking a highly organized professional to support our San Francisco headquarters with adaptable scheduling options. This role offers the perfect work-life balance with part-time hours (20-25 hours/week), including morning, afternoon, and hybrid remote options. As a key support member, you'll ensure seamless office operations while working in a collaborative, tech-forward environment. Enjoy competitive compensation, comprehensive benefits package, and opportunities for professional growth. Apply today to become an integral part of our mission-driven organization!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Maintain organized filing systems (physical and digital) with strict confidentiality protocols
- Process office supplies inventory, equipment maintenance requests, and vendor communications
- Support onboarding processes including new hire paperwork and equipment setup
- Coordinate office events, meetings, and catering logistics
- Assist with basic bookkeeping tasks, expense reports, and invoice processing
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with scheduling software (Calendly, Google Calendar)
- Flexibility to adapt to changing priorities and deadlines
- High school diploma or equivalent; associate's degree preferred