Job Description
Join our dynamic team at Metropolis Executive Solutions as a Flexible Hours Office Assistant! We're seeking a highly organized and proactive professional to provide essential administrative support in our fast-paced downtown San Francisco office. This role offers exceptional work-life balance with customizable scheduling options, perfect for students, parents, or professionals pursuing other commitments.
As a key member of our administrative team, you'll ensure seamless office operations while supporting our executive staff and clients. We value initiative, attention to detail, and a collaborative spirit. If you thrive in a flexible environment where your contributions directly impact business success, we encourage you to apply today!
Responsibilities
- Manage incoming communications via phone, email, and in-person interactions with professionalism and efficiency
- Maintain organized digital and physical filing systems for documents and records
- Coordinate office logistics including supplies inventory, equipment maintenance, and meeting arrangements
- Assist with travel bookings, expense reports, and calendar management for executive team
- Support basic bookkeeping tasks including invoice processing and payment tracking
- Prepare professional correspondence, presentations, and reports using Microsoft Office Suite
- Facilitate smooth office operations during peak hours and special events
Qualifications
- Minimum 2 years of administrative support experience in a professional office setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities simultaneously
- Strong written and verbal communication abilities with polished client-facing demeanor
- Proven problem-solving skills and attention to detail in all tasks
- Ability to work independently with minimal supervision while collaborating effectively in teams
- Flexibility to work between 20-30 hours per week with adaptable scheduling
- Associate's degree or equivalent combination of education and experience preferred