Job Description
Join our dynamic team as a Flexible Hours Admin Assistant in Portland, OR! We're seeking a highly organized professional to support our operations with adaptable scheduling options. This role offers the perfect work-life balance with daytime, evening, or hybrid availability options. You'll be the backbone of our office, ensuring seamless workflows and exceptional client experiences while thriving in a supportive environment that values flexibility and growth.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings with adaptable timing
- Handle incoming communications via phone, email, and digital platforms
- Maintain organized filing systems (digital and physical)
- Process invoices, expense reports, and financial documentation
- Assist with onboarding and training materials preparation
- Collaborate cross-functionally to support project deadlines
- Update and manage CRM databases with precision
Qualifications
- 2+ years administrative support experience with flexible scheduling background
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional time management and prioritization skills
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Doodle, etc.)
- Ability to adapt hours with 48-hour advance notice
- High attention to detail and confidentiality commitment