Job Description
Welcome to Vertex Global Services, a leader in innovative business solutions. We are currently seeking a proactive and detail-oriented Executive Assistant & Office Manager to join our dynamic team in the heart of New York City. This is an exceptional opportunity for an entry-level professional looking to launch their career in a high-growth environment.
In this role, you will play a pivotal part in ensuring the smooth operation of our executive office. You will have the chance to develop your skills in project management, corporate communications, and administrative support while working alongside industry veterans. We value enthusiasm, integrity, and a strong desire to learn.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and mentorship.
- A collaborative and inclusive company culture.
- Convenient location in Midtown Manhattan.
Take the next step in your career with Vertex Global Services. Apply today!
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives.
- Communication: Draft, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Office Operations: Maintain office supplies inventory, oversee facility maintenance, and manage vendor relationships.
- Project Support: Assist in organizing company events, coordinating team meetings, and tracking project deadlines.
- Data Management: Maintain accurate digital and physical records, filing systems, and databases.
- Reception: Serve as the first point of contact for visitors and handle incoming inquiries with professionalism.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.
- Experience: Previous internship or administrative experience is preferred but not mandatory for the right candidate.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a polished telephone manner.
- Organization: Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Attitude: A positive attitude, high level of confidentiality, and a willingness to learn.