Job Description
Join our dynamic team at Pittsburgh Innovate Group as an Executive Administrative Assistant and become the backbone of our fast-growing organization. We're seeking a highly organized professional to support our C-suite executives and ensure seamless operations across all departments. This is a hybrid role requiring 3 days in our downtown Pittsburgh office, offering flexible work arrangements and comprehensive benefits. If you thrive in a collaborative environment and excel at anticipating needs before they arise, we want to hear from you.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics
- Prepare confidential reports, presentations, and correspondence with precision
- Coordinate cross-departmental projects and track key deliverables
- Serve as primary point of contact for internal and external stakeholders
- Manage office operations including inventory, vendor relationships, and facility management
- Implement and optimize administrative workflows using Microsoft Office Suite
Qualifications
- Associate's degree or equivalent professional experience (5+ years preferred)
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional time management and organizational abilities
- Discretion handling confidential information and sensitive matters
- Proven experience supporting multiple executives simultaneously
- Strong written and verbal communication skills
- Ability to thrive in fast-paced, deadline-driven environments