Job Description
Join our dynamic team at Oakland Innovations Group as a Full-Time Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team and drive office efficiency. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
As a key member of our administrative team, you'll manage complex calendars, coordinate cross-functional projects, and ensure seamless office operations. We value initiative, attention to detail, and exceptional communication skills. If you thrive in a supportive atmosphere where your contributions are recognized, apply today to start your rewarding career journey with us.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and prioritize conflicting demands
- Prepare and edit confidential documents, reports, and correspondence with precision
- Oversee office operations, including supply inventory, equipment maintenance, and vendor relationships
- Coordinate domestic/international travel arrangements and expense reports
- Act as primary point of contact for internal and external stakeholders
- Support special projects and events with meticulous planning and execution
- Maintain digital filing systems and ensure data security compliance
Qualifications
- 3+ years of progressive administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication skills with professional demeanor
- Experience handling confidential information with discretion and integrity
- Proven ability to anticipate needs and solve problems proactively
- Associate's degree in Business Administration or related field preferred