Job Description
Join our dynamic team at San Diego Business Solutions as an Entry Level Executive Assistant! This is your gateway to a rewarding administrative career in one of America's most vibrant cities. We offer comprehensive training, a collaborative work environment, and clear pathways for growth. Perfect for recent graduates or career-changers looking to build foundational office skills while supporting C-suite executives.
Our downtown San Diego headquarters offers stunning bay views and modern amenities. Enjoy competitive benefits including health insurance, paid time off, and professional development stipends. This hybrid role balances in-office collaboration with flexible remote options.
Responsibilities
- Provide comprehensive administrative support to executive team members including calendar management, travel coordination, and meeting preparation
- Manage correspondence, communications, and confidential information with utmost discretion
- Coordinate departmental operations including inventory management, supply ordering, and vendor relationships
- Assist with onboarding processes, new hire paperwork, and HR documentation
- Prepare professional reports, presentations, and business correspondence using Microsoft Office Suite
- Manage office reception duties including greeting visitors, answering phones, and directing inquiries
- Support cross-functional projects with data entry, document filing, and research assistance
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proactive problem-solving approach and adaptability
- Professional demeanor with ability to handle confidential information
- Valid California driver's license and reliable transportation