Job Description
Join our dynamic team at Indianapolis Business Solutions as an Entry-Level Executive Assistant and kickstart your career in a supportive, growth-oriented environment. We're seeking motivated individuals passionate about administrative excellence to support our leadership team. This role offers comprehensive training, mentorship opportunities, and a clear path for advancement within our expanding organization. Enjoy competitive compensation, health benefits, and a vibrant downtown Indianapolis workplace culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Organize and maintain digital filing systems with strict confidentiality protocols
- Act as primary liaison between executives and internal/external stakeholders
- Coordinate meeting logistics, including preparation of materials and minute-taking
- Assist with special projects and ad-hoc administrative tasks as needed
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and discretion handling sensitive information
- Proactive problem-solving approach with a positive attitude