Job Description
Join our dynamic team in Chicago as an Entry Level Executive Assistant and kickstart your career in a fast-paced corporate environment. This full-time position offers comprehensive training and growth opportunities for motivated individuals eager to develop administrative expertise. You'll work alongside industry leaders in our modern downtown office, gaining exposure to business operations while supporting executive leadership with precision and professionalism.
We value initiative and offer a collaborative culture where your contributions directly impact company success. Benefits include competitive compensation, health insurance, and professional development stipends. Perfect for recent graduates or career changers with strong organizational skills.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare and edit professional correspondence, reports, and presentation materials
- Handle confidential information with discretion and maintain organized filing systems
- Assist with onboarding processes and new hire orientation coordination
- Support departmental projects by compiling data and preparing meeting agendas
- Act as primary point of contact for internal and external communications
- Manage office supplies inventory and coordinate vendor relationships
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Professional demeanor with customer service experience
- Must be authorized to work in the United States