Job Description
We're seeking a highly motivated Entry Level Assistant to join our dynamic team in Sacramento. This urgent opportunity is perfect for recent graduates or career changers looking to build foundational administrative skills in a fast-paced environment. You'll gain hands-on experience supporting executive operations while working with industry professionals committed to your growth. Our collaborative culture offers mentorship, competitive benefits, and clear pathways for advancement. If you're detail-oriented, proactive, and eager to learn, we encourage you to apply immediately.
Responsibilities
- Provide comprehensive administrative support to department executives including calendar management and meeting coordination
- Manage digital filing systems and maintain accurate documentation with strict confidentiality protocols
- Assist with onboarding processes including new hire paperwork and orientation preparation
- Handle incoming communications via phone and email with professional client interaction
- Support cross-functional projects through data entry, report compilation, and presentation preparation
- Coordinate logistics for internal events and external meetings including venue booking and catering
- Perform ad-hoc tasks as requested by senior staff to ensure operational efficiency
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and exercise professional discretion
- Valid California driver's license and reliable transportation
- Willingness to work flexible hours including occasional evenings