Job Description
Join our dynamic team as an Entry-Level Administrative Coordinator and launch your career in San Diego's thriving business hub! Pacific Business Solutions is seeking organized, tech-savvy individuals to support our executive team with daily operations. This full-time position offers comprehensive training, growth opportunities, and a collaborative environment perfect for recent graduates or career changers. Enjoy competitive pay, health benefits, and a downtown location with easy access to public transit. If you're passionate about efficiency and detail, apply now to become an integral part of our award-winning organization!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Process invoices, expense reports, and maintain financial documentation
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and distribute professional documents, presentations, and reports
- Coordinate office supplies inventory and equipment maintenance
- Support cross-departmental projects and assist with event planning
- Maintain confidential files and ensure data security protocols
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, etc.)
- Customer service mindset with professional demeanor