Job Description
Join our dynamic team immediately! InnovateHR Solutions is seeking a highly motivated Entry Level Administrative Assistant to support our fast-paced operations in San Jose, CA. This urgent opening offers a fantastic opportunity to launch your career in a supportive environment with competitive benefits and growth potential.
As a key member of our administrative team, you'll ensure seamless office operations while developing essential professional skills. Our collaborative culture values initiative and recognizes contributions, making this ideal for recent graduates or career changers ready to excel.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Perform data entry, filing, and document management with precision
- Assist in preparing reports, presentations, and correspondence
- Support onboarding processes and maintain employee records
- Coordinate office supplies inventory and vendor communications
- Contribute to team projects with attention to detail and timeliness
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities and time management
- Ability to multitask in a fast-paced environment
- Professional demeanor with customer service mindset
- Reliable transportation to our San Jose office