Job Description
Are you ready to launch your career in the heart of Philadelphia? We are seeking a motivated and organized Entry Level Administrative Assistant to join our dynamic team. If you are detail-oriented, eager to learn, and looking for a stable full-time role, we want to meet you.
As an Administrative Assistant, you will play a crucial role in ensuring our daily operations run smoothly. This is an excellent opportunity for recent graduates or individuals looking to transition into the corporate world.
Responsibilities
- Manage Daily Operations: Oversee the front desk, manage incoming calls, and handle correspondence with professionalism and efficiency.
- Scheduling & Coordination: Schedule meetings, coordinate travel arrangements, and maintain the executive calendar to ensure optimal time management.
- Data Management: Maintain accurate digital and physical filing systems, update databases, and prepare detailed reports.
- Customer Support: Greet visitors and clients at the front desk, answer inquiries, and direct them to the appropriate department.
- Office Administration: Order and organize office supplies, manage inventory, and assist with basic bookkeeping tasks.
- Event Support: Assist in the planning and execution of company events and team-building activities.
Qualifications
- Education: High school diploma or GED required; Bachelor’s degree in Business Administration or a related field is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent written and verbal communication skills with a professional phone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Reliability: Punctual, dependable, and able to work full-time hours.