Job Description
Are you a motivated individual looking to kickstart your career in a dynamic and fast-paced environment? Heartland Operations Group is seeking a highly organized and proactive Entry Level Assistant to join our expanding team in Omaha, NE. This is an excellent opportunity for recent graduates or career changers to gain valuable experience in administrative operations while contributing to our continued success and growth.
In this role, you will support the executive team with a variety of essential administrative tasks, ensuring smooth daily operations and efficient workflow management. We pride ourselves on fostering a collaborative culture, providing comprehensive training, and offering a clear path for professional advancement. If you are detail-oriented and eager to learn, we want to meet you.
Responsibilities
- Manage and organize complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Compose, proofread, and edit professional correspondence, including emails, internal memos, and client communications.
- Perform accurate data entry and maintain both digital and physical filing systems to ensure information is easily retrievable.
- Assist in preparing reports, presentations, and meeting documentation for senior leadership.
- Greet visitors and direct callers with a professional, welcoming, and customer-centric demeanor.
- Handle confidential information with the highest level of discretion and integrity.
Qualifications
- High school diploma or equivalent required; some college coursework or a degree is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills with a focus on grammar and tone.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced setting.
- Ability to work independently with minimal supervision while adhering to strict deadlines.