Job Description
We are seeking a motivated and detail-oriented Entry Level Administrative Assistant to join our dynamic team in Oakland, CA. At Pacific Heights Consulting, we pride ourselves on fostering a collaborative environment where new talent can thrive and grow. This is an excellent opportunity for recent graduates or individuals looking to launch their career in a corporate setting.
In this role, you will support our operations by managing office communications, coordinating schedules, and maintaining organized records. We offer comprehensive training and a clear path for career advancement within the company.
Why Join Us?
- Competitive salary with performance bonuses
- Comprehensive health, dental, and vision insurance
- Flexible work schedule and paid time off
- Professional development and mentorship programs
Responsibilities
- General Office Management: Answer incoming calls, greet visitors, and manage the front desk operations to ensure a professional first impression.
- Communication Support: Draft and distribute professional emails, memos, and internal communications using Microsoft Office Suite.
- Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements for department staff.
- Data Entry & Records: Maintain accurate digital and physical filing systems, enter data into CRM software, and prepare routine reports.
- Vendor Relations: Handle incoming mail, process invoices, and liaise with vendors for office supplies and services.
- Event Support: Assist in organizing company events, team-building activities, and internal meetings.
Qualifications
- Education: High School Diploma or GED required; Bachelor's degree in Business Administration or related field is a plus.
- Experience: No prior professional experience required; we value enthusiasm and a willingness to learn.
- Skills: Proficient in Microsoft Word, Excel, and Outlook. Basic knowledge of Google Workspace is preferred.
- Attributes: Exceptional organizational skills and attention to detail. Strong verbal and written communication abilities.
- Professionalism: Ability to maintain confidentiality and demonstrate a positive, customer-service-oriented attitude.