Job Description
We are seeking a highly motivated and organized Entry Level Administrative Assistant to join our dynamic team in the heart of Los Angeles. This is a fantastic opportunity for recent graduates or career changers looking to launch a career in corporate operations. You will play a crucial role in ensuring our office runs efficiently and professionally.
At Apex Operations Group, we value innovation, dedication, and growth. As an entry-level team member, you will receive comprehensive training and mentorship to help you excel in your role. If you are a proactive problem solver with a keen eye for detail, we want to meet you.
Responsibilities
- Manage and organize the front desk reception area, greeting visitors and directing them appropriately.
- Handle incoming emails, phone calls, and correspondence with professionalism and efficiency.
- Prepare and edit internal documents, presentations, and reports using Microsoft Office Suite.
- Schedule and coordinate meetings, including booking conference rooms and preparing agendas.
- Assist in data entry and filing tasks to maintain accurate digital and physical records.
- Support the administrative team with various ad-hoc projects and special events.
- Order office supplies and manage inventory levels.
Qualifications
- High School Diploma or GED required; Associate’s or Bachelor’s degree in Business Administration preferred.
- 0-2 years of experience in an administrative or customer service role is a plus, but not required.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- A positive attitude and a willingness to learn new processes quickly.