Job Description
Are you a proactive individual looking to kickstart your career in a vibrant coastal city?
At OceanView Group, we are dedicated to fostering a dynamic environment where talent thrives. We are currently seeking a motivated Entry Level Administrative Assistant to join our expanding team in Long Beach, CA. In this pivotal role, you will support our executives and operations staff, ensuring seamless daily workflows while gaining invaluable experience in a professional setting.
We value communication, integrity, and growth. If you are ready to take on new challenges and develop your professional skills, we want to meet you.
Responsibilities
- Calendar & Schedule Management: Manage executive calendars, coordinate meetings, and schedule appointments with precision.
- Communication Hub: Handle incoming inquiries via phone and email, directing messages to the appropriate team members.
- Document Control: Prepare, proofread, and distribute memos, letters, and reports with a high degree of accuracy.
- Data Management: Assist with data entry, filing, and maintaining organized digital and physical records.
- Travel Coordination: Arrange domestic and international travel itineraries, including booking flights and accommodations.
- Office Support: Maintain office supplies inventory and ensure a welcoming environment for visitors and clients.
Qualifications
- Education: High school diploma or equivalent required; Bachelor's degree preferred.
- Experience: No prior professional experience required; internship or volunteer experience is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong organizational skills with the ability to multitask in a fast-paced environment.
- Reliability: Punctual, detail-oriented, and able to work independently with minimal supervision.