Job Description
Join a Growing Team in Indianapolis!
We are looking for a motivated Entry Level Administrative Assistant to support our dynamic office environment. This is a fantastic opportunity for recent graduates or career changers looking to launch a professional career in corporate administration.
As an Assistant, you will play a vital role in ensuring our operations run smoothly. We offer comprehensive training, mentorship, and a clear path for career advancement within the company.
Responsibilities
- Calendar Management: Schedule appointments, manage complex calendars, and coordinate meetings for senior leadership.
- Communication: Screen calls, respond to inquiries, and draft professional correspondence via email and phone.
- Travel Coordination: Arrange domestic and international travel itineraries, including booking flights, hotels, and ground transportation.
- Documentation: Prepare presentations, reports, and memos using Microsoft Office Suite.
- Office Operations: Maintain an organized filing system, manage inventory, and handle incoming and outgoing mail.
- Project Support: Assist various departments with special projects and administrative tasks as needed.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent written and verbal communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Experience: Previous administrative experience is a plus, but not required for this entry-level position.
- Soft Skills: Ability to work independently and as part of a team.