Job Description
Join our dynamic team in Long Beach as an Entry Level Administrative Assistant and launch your career in a supportive environment! We're seeking motivated individuals with strong organizational skills to support our daily operations. This immediate hire opportunity offers comprehensive training and growth potential within a thriving Southern California business. If you're detail-oriented, tech-savvy, and eager to learn, we encourage you to apply today!
Responsibilities
- Manage office communications including phone calls, emails, and correspondence
- Coordinate calendars, schedule appointments, and arrange meetings
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new employee documentation
- Prepare reports, presentations, and business correspondence using Microsoft Office Suite
- Support department heads with administrative tasks and special projects
- Handle office inventory management and supply procurement
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 1+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude with willingness to learn new systems and processes