Job Description
Are you looking to launch your career in a dynamic professional environment? Meridian Office Group is seeking a motivated Entry Level Administrative Assistant to join our Austin-based team. As the first point of contact for our clients and staff, you will play a pivotal role in ensuring our daily operations run smoothly.
We value curiosity and dedication over experience. We provide comprehensive training to help you grow into a vital member of our organization. If you have a keen eye for detail and a passion for organization, we want to meet you.
Responsibilities
- Manage Office Operations: Oversee the daily workflow of the front office, including greeting visitors and managing the reception area.
- Scheduling & Coordination: Schedule appointments, manage calendars for department heads, and coordinate internal meetings.
- Communication Hub: Screen and route incoming calls and emails, ensuring messages are conveyed accurately and promptly.
- Data Management: Perform accurate data entry, maintain digital and physical filing systems, and generate reports.
- Document Preparation: Draft, proofread, and edit correspondence, presentations, and memos using Microsoft Office Suite.
- Inventory Control: Monitor office supplies and place orders to ensure the team has the necessary tools to succeed.
- Travel Support: Assist with booking travel arrangements and preparing itineraries for business trips.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong multitasking abilities with a keen attention to detail and accuracy.
- Software: Familiarity with CRM software (e.g., Salesforce, HubSpot) is a plus.
- Interpersonal: Ability to work independently as well as collaboratively within a team.
- Reliability: Punctual and dependable with a strong work ethic.