Job Description
Join our dynamic team at Portland Business Solutions as an Entry Level Administrative Assistant! This is your gateway to a thriving administrative career in the heart of Portland's vibrant business district. We're seeking motivated individuals with a passion for organization and customer service to support our growing operations. Enjoy competitive benefits, professional development opportunities, and a collaborative work environment in one of Oregon's most exciting cities. No prior experience required—just your eagerness to learn and grow!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain digital and physical filing systems for accurate record-keeping
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support travel arrangements and expense report processing
- Coordinate office supplies inventory and vendor communications
- Prepare routine reports, presentations, and correspondence using Microsoft Office Suite
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer-focused attitude
- Basic understanding of office equipment (printers, scanners, phones)
- Reliable transportation and punctuality