Job Description
Launch your administrative career with Indianapolis Business Solutions! We're seeking a motivated Entry-Level Administrative Assistant to join our dynamic team in downtown Indianapolis. This full-time role offers comprehensive training and growth opportunities in a fast-paced corporate environment. Perfect for recent graduates or career changers looking to develop professional skills in office management, communication, and organizational excellence. Enjoy competitive benefits, flexible scheduling options, and a supportive workplace culture.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for department staff
- Prepare professional documents, reports, and presentations using Microsoft Office Suite
- Handle confidential information with discretion and maintain accurate filing systems
- Support HR functions including onboarding paperwork and employee records management
- Assist with vendor communications and invoice processing for departmental expenses
- Contribute to office efficiency by implementing organizational improvements
Qualifications
- High school diploma or equivalent; associate's degree or business certificate preferred
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to manage multiple priorities
- Basic knowledge of office equipment (printers, scanners, copiers)
- Proactive problem-solving and customer service orientation
- Ability to maintain confidentiality and exercise professional judgment
- Valid Indiana driver's license (for occasional errands)