Job Description
Launch your administrative career with Synergy Solutions Group! We're seeking a motivated Entry Level Administrative Assistant to join our dynamic team in downtown Chicago. This full-time position offers comprehensive training and growth opportunities within a supportive corporate environment.
As a key member of our operations team, you'll gain hands-on experience in office management, client relations, and workflow optimization. Our collaborative culture values initiative and professional development, making this ideal for recent graduates or career changers. Enjoy competitive benefits, flexible scheduling options, and a modern workspace in the heart of the Loop.
Responsibilities
- Manage daily office operations including mail distribution, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange domestic/international travel for executives
- Prepare and edit professional correspondence, reports, and presentation materials
- Support onboarding processes including new hire paperwork and orientation coordination
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Assist with budget tracking, expense reports, and vendor invoice processing
- Act as primary point of contact for visitors, managing reception duties and security protocols
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines in fast-paced environment
- Basic understanding of office equipment (printers, scanners, phone systems)
- Positive attitude with willingness to learn new systems and processes