Job Description
Launch your career with Oakland's leading business incubator! We're seeking motivated individuals with no experience to join our dynamic administrative team. As an Entry-Level Administrative Assistant, you'll gain hands-on experience in a supportive environment while contributing to our mission of empowering local entrepreneurs. Enjoy competitive pay, comprehensive training, and clear pathways for advancement. Perfect for recent graduates or career changers ready to grow in Oakland's thriving business ecosystem.
Responsibilities
- Manage daily office operations including mail handling, supply inventory, and front desk coverage
- Support scheduling, calendar management, and meeting coordination for executive team
- Assist with data entry, document preparation, and digital file organization
- Handle incoming communications professionally via phone, email, and in-person
- Collaborate with cross-functional teams on special projects and events
- Maintain accurate records using CRM and office management systems
- Support onboarding processes for new team members and interns
Qualifications
- High school diploma or equivalent (college degree preferred but not required)
- Zero prior experience necessary – we provide comprehensive training
- Strong organizational skills and attention to detail
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication abilities
- Proactive problem-solving mindset and adaptability
- Valid California driver's license (for occasional errands)
- Pass background check and drug screening