Job Description
Join our dynamic team at Innovate Solutions Inc., a leading Boston-based tech firm committed to excellence. We're seeking a motivated Entry-Level Administrative Assistant to support our daily operations and contribute to our fast-paced environment. This role offers exceptional growth opportunities and comprehensive benefits, including health insurance, 401(k) matching, and professional development stipends. Perfect for recent graduates eager to launch their career in a supportive setting.
Responsibilities
- Manage calendars, scheduling, and coordinate meetings for department leadership
- Handle incoming communications (phone, email, mail) and route inquiries appropriately
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
- Assist with onboarding processes including new hire paperwork and equipment setup
- Organize and maintain digital filing systems with strict attention to confidentiality
- Coordinate office logistics including supply inventory, vendor relations, and event planning
- Support cross-functional projects with data collection and basic analysis tasks
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Strong written and verbal communication skills with professional demeanor
- Ability to multitask effectively in a deadline-driven environment
- Detail-oriented with exceptional organizational abilities
- Basic knowledge of office equipment (printers, scanners, phone systems)
- Proactive problem-solving approach and collaborative mindset
- Valid driver's license for occasional errands (preferred)