Job Description
Join our dynamic team as an Entry Level Administrative Assistant and launch your career in Charlotte's thriving business district! We're seeking motivated individuals to support our fast-paced operations while gaining invaluable hands-on experience in office management, client relations, and organizational systems. This full-time position offers comprehensive training, growth opportunities, and a supportive environment perfect for recent graduates or career changers.
Our ideal candidate will thrive in a collaborative setting, demonstrate exceptional attention to detail, and possess a passion for learning. Enjoy competitive benefits including health insurance, paid time off, and professional development allowances. Located in the heart of Uptown Charlotte, our office provides easy access to public transportation and vibrant city amenities.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications including phone calls, emails, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes including new hire paperwork and equipment setup
- Prepare professional documents, reports, and presentations using Microsoft Office Suite
- Coordinate travel arrangements and expense reports for executive staff
- Support special projects including data entry, report compilation, and event logistics
- Act as primary point of contact for vendor relationships and service inquiries
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service orientation
- Basic understanding of office equipment (printers, scanners, copiers)
- Valid North Carolina driver's license and reliable transportation