Job Description
We're seeking a dynamic Entry-Level Administrative Assistant to join our fast-paced team in Portland. This urgent opportunity offers a launchpad for your career in a supportive environment where your organizational skills and eagerness to learn will shine. You'll be the backbone of our operations, ensuring seamless daily workflows while gaining hands-on experience in office management and executive support.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for executive team
- Handle incoming communications, including phone calls and emails, with professionalism
- Assist with document preparation, formatting, and distribution
- Support office operations through inventory management and supply procurement
- Coordinate travel arrangements and expense reporting
- Act as primary point of contact for internal and external stakeholders
- Maintain filing systems and digital databases with precision
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Proactive problem-solving approach with attention to detail
- Positive attitude and willingness to learn new systems