Job Description
Are you ready to launch your career in a dynamic and professional environment? Apex Support Services is actively seeking a motivated Entry Level Administrative Assistant to join our growing team in Tucson, AZ. We value initiative, professionalism, and a strong work ethic, offering a fantastic opportunity for career growth and skill development.
In this role, you will be the backbone of our daily operations, ensuring that our office runs smoothly and efficiently. If you are detail-oriented, a quick learner, and eager to start your professional journey, we encourage you to apply today.
Responsibilities
- Manage incoming emails, phone calls, and general correspondence with professionalism and courtesy.
- Schedule and coordinate meetings, appointments, and travel arrangements using digital calendars.
- Perform accurate data entry and maintain organized digital and physical filing systems for easy retrieval.
- Assist in the preparation of reports, presentations, and internal documents for management review.
- Greet visitors and provide exceptional customer service to clients, vendors, and guests.
- Handle basic accounting tasks, such as processing invoices and expense reports.
- Support the sales and operations teams with ad-hoc administrative projects as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a focus on clarity and professional tone.
- Exceptional attention to detail and the ability to multitask in a busy office setting.
- Reliable transportation and valid driver’s license preferred.
- Ability to work collaboratively within a team and independently with minimal supervision.
- Basic understanding of office equipment, such as scanners and printers.