Job Description
Join our dynamic team at Pacific Business Solutions Inc. as an Entry Level Administrative Assistant in Long Beach, CA. This role is the perfect launchpad for your administrative career, offering comprehensive training and growth opportunities in a supportive environment. You'll be the backbone of our operations, ensuring seamless office functionality while developing essential professional skills. Enjoy competitive benefits, flexible scheduling options, and a collaborative workplace culture that values your contributions.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Perform data entry and maintain accurate digital records using Microsoft Office Suite
- Coordinate meeting schedules, appointments, and travel arrangements for executive staff
- Assist with onboarding processes including new hire paperwork and orientation materials
- Prepare and distribute internal communications, reports, and presentations
- Support departmental projects through document management and research tasks
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, phone systems)
- Customer service mindset with professional demeanor
- Must be authorized to work in the United States