Job Description
We're urgently seeking a motivated Entry Level Administrative Assistant to join our fast-paced team in downtown San Francisco. This is a fantastic opportunity to launch your career in a dynamic environment where you'll gain hands-on experience in office operations, client relations, and executive support. If you're detail-oriented, proactive, and eager to learn, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain filing systems (digital and physical)
- Assist with onboarding new employees and office supply inventory
- Support event planning and logistics for company meetings
- Perform data entry and maintain accurate department records
Qualifications
- Associate's degree or equivalent experience (recent graduates encouraged)
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Attention to detail with high accuracy in documentation
- Proactive problem-solving approach