Job Description
Join Apex Administrative Services and take your career to the next level. We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of Charlotte. This is a Direct Hire opportunity offering long-term stability and a collaborative work environment.
We are looking for a reliable individual who thrives in a fast-paced setting and possesses a keen eye for detail. If you are ready to contribute to a growing company and enjoy a variety of administrative tasks, we want to hear from you.
We are looking for a reliable individual who thrives in a fast-paced setting and possesses a keen eye for detail. If you are ready to contribute to a growing company and enjoy a variety of administrative tasks, we want to hear from you.
Responsibilities
- Manage Communications: Handle incoming calls, emails, and correspondence with professionalism and efficiency.
- Schedule Management: Coordinate calendars, schedule meetings, and manage room bookings for executive leadership.
- Document Control: Organize, file, and maintain physical and digital records with precision.
- Office Operations: Monitor office supply inventory, process orders, and ensure the workspace is organized and welcoming.
- Event Coordination: Assist in planning and executing company events, including logistics and attendee coordination.
- Data Entry: Perform accurate data entry tasks and generate reports as requested.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: 1-3 years of previous administrative or office support experience.
- Software Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills.
- Interpersonal: Strong customer service orientation and ability to work well with a diverse team.
- Time Management: Ability to prioritize tasks and meet deadlines in a busy environment.