Job Description
Join our dynamic team at Oakland Innovations Group as an Administrative Assistant and launch your career in a supportive environment! We're seeking motivated individuals to provide essential support to our executive team while gaining hands-on experience in corporate operations. This full-time role offers competitive compensation, comprehensive benefits, and clear pathways for growth within our expanding organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Organize and maintain filing systems, both digital and physical
- Assist with onboarding processes and new employee orientation
- Support departmental projects with research and data compilation
- Coordinate office supplies inventory and vendor relationships
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Detail-oriented with a proactive problem-solving mindset
- Valid California driver's license (for occasional errands)