Job Description
Join our dynamic team at InnovateHR Solutions as an Administrative Assistant and kickstart your career in the heart of Silicon Valley! We're seeking a motivated individual to support our fast-paced HR department with essential organizational tasks. Enjoy a collaborative environment, competitive benefits package, and clear pathways for growth into specialized HR roles.
What We Offer: Comprehensive training, health insurance, 401(k) matching, and professional development stipends. Work in a modern downtown San Jose office with flexible hybrid options.
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Process employee onboarding paperwork and maintain HR databases
- Assist with recruitment coordination: posting jobs, screening resumes, scheduling interviews
- Handle incoming communications (phone, email) and triage inquiries
- Prepare routine reports, presentations, and correspondence using Microsoft Office Suite
- Organize office operations: supply inventory, mail distribution, and filing systems
- Support departmental projects with data entry and document management
Qualifications
- Associate's degree or equivalent combination of education/experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to handle confidential information with discretion
- Proven problem-solving skills and adaptability
- Basic knowledge of HR processes or willingness to learn quickly
- Valid driver's license (for occasional errands)