Job Description
Join our dynamic team at Apex Solutions Group as an Entry-Level Administrative Assistant and launch your career in Austin's thriving business district. We're seeking motivated individuals to support our executive team with daily operations while gaining hands-on experience in a fast-paced environment. This role offers comprehensive training, mentorship opportunities, and clear pathways for advancement within our organization.
Our Austin headquarters features modern workspaces, flexible scheduling options, and a collaborative culture that values professional growth. Enjoy competitive benefits including health insurance, paid time off, and professional development stipends.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate travel arrangements
- Prepare and distribute professional correspondence, reports, and presentation materials
- Maintain organized digital and physical filing systems for confidential documents
- Screen incoming communications, prioritize tasks, and resolve routine inquiries
- Assist with onboarding new hires and coordinate office supply inventory
- Support event planning and meeting logistics for internal and external stakeholders
- Perform data entry and maintain accurate departmental databases
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and collaborative team player attitude
- Valid driver's license and reliable transportation