Job Description
Join our dynamic team as an Administrative Assistant at Indianapolis Business Solutions, where we're committed to fostering professional growth in the heart of downtown. This entry-level role offers the perfect launchpad for a career in operations, with comprehensive training and a supportive environment. You'll be the backbone of our daily operations, ensuring seamless office functions while gaining invaluable experience in corporate administration. If you're a proactive multitasker with a passion for organization, this position is your gateway to long-term career advancement in Indianapolis' thriving business district.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professional etiquette
- Coordinate calendars, schedule meetings, and arrange travel logistics for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders following company protocols
- Prepare and distribute correspondence, reports, and presentation materials
- Assist with onboarding new hires and office supply inventory management
- Support cross-departmental projects with data entry and document compilation
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude and willingness to learn new systems
- Valid driver's license (occasional local errands required)