Job Description
Join our dynamic team as an Admin Assistant in Portland's thriving business district! This immediate hire opportunity offers a chance to make an immediate impact in a fast-paced environment. We're seeking a detail-oriented professional to support our executive team with comprehensive administrative tasks. If you excel in multitasking, possess exceptional organizational skills, and thrive in collaborative settings, this is your chance to start working immediately.
Our ideal candidate will bring energy and precision to daily operations while supporting our commitment to excellence. This temporary position provides a pathway to potential long-term opportunities for the right individual. Apply today and become part of Portland's most innovative business solutions provider!
Responsibilities
- Manage executive calendars and coordinate complex meeting arrangements
- Prepare, edit, and distribute confidential documents and correspondence
- Handle incoming communications and serve as primary point of contact for clients
- Maintain digital filing systems and ensure data integrity across platforms
- Assist with onboarding processes and coordinate office logistics
- Support budget tracking and expense report preparation
- Coordinate travel arrangements and accommodation bookings
Qualifications
- Minimum 2 years administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks in high-pressure environments
- Discretion when handling confidential information
- Associates degree or equivalent professional certification
- Experience with scheduling software (e.g., Calendly, Doodle)