Job Description
We are seeking a highly organized and proactive Admin Assistant to join our dynamic team in Chula Vista, CA. This is a Direct Hire opportunity that offers a stable career path, competitive compensation, and a collaborative work environment. If you excel at multitasking and thrive in a fast-paced office setting, we want you to apply.
As an Admin Assistant, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow management for our leadership team.
Responsibilities
- Manage and coordinate complex calendars, schedule meetings, and arrange travel arrangements.
- Process incoming and outgoing mail, including emails and faxes, with a focus on timely and accurate responses.
- Prepare internal documents, reports, and presentations using Microsoft Office Suite.
- Maintain accurate digital and physical filing systems for easy document retrieval.
- Assist with data entry, expense reporting, and payroll processing support.
- Act as the primary point of contact for visitors and callers, ensuring a professional reception experience.
- Order and inventory office supplies and equipment.
Qualifications
- High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of proven experience in administrative support or office management.
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong attention to detail with excellent organizational and time-management skills.
- Ability to work independently while adhering to strict deadlines.
- Excellent verbal and written communication skills.