Job Description
We are seeking a highly organized and proactive Admin Assistant to join our dynamic team in Durham, NC. As a vital part of our operations, you will ensure the smooth running of our daily office activities and provide essential support to our management team. This is an excellent opportunity for a detail-oriented professional to grow within a thriving industry.
At Apex Operations Solutions, we value efficiency, integrity, and collaboration. You will work in a modern, fast-paced environment with opportunities for professional development and a competitive benefits package.
What We Offer:
- Competitive hourly wage ($18.00 - $22.00)
- Health, Dental, and Vision Insurance
- 401(k) Retirement Plan with matching
- Generous Paid Time Off (PTO)
- Modern office setting in the heart of Durham
Responsibilities
- Manage and schedule meetings using calendar tools (Outlook, Google Calendar) and coordinate conference room bookings.
- Prepare and distribute internal communications, memos, and reports with a high degree of accuracy.
- Handle incoming inquiries via phone and email, routing them to the appropriate team members promptly.
- Assist in data entry and the maintenance of our digital filing systems to ensure records are up-to-date and accessible.
- Coordinate travel arrangements, including flights, hotels, and itineraries, for company personnel.
- Greet and direct visitors, ensuring a professional and welcoming atmosphere.
- Support the HR department with onboarding documents and general administrative support.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant, Receptionist, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional tone.
- Excellent organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Attention to detail and the ability to maintain confidentiality.
- Reliable transportation is required.